FEBRUARY 6, 2017
Members Present: Keith Squires, Daniel Harvey, Timothy Williams, Cynthia Browning,
Reggie Jennings Jr.
The meeting was called to order at 7:04pm by Chairman Keith Squires.
Minutes of Meeting of January 23, 2017: Mr. Jennings made a motion to approve the minutes of the meeting of January 23, 2017 as presented. Seconded by Mr. Williams. Motion carried.
Highway: Highway Truck Repairs: The ‘little’ truck is undergoing maintenance as the hydraulic system failed. Mr. Squires reported that Gary was to pick it up today if the repairs were complete.
Certificate of Mileage: Mr. Squires reported that he is trying to clarify some issues regarding changes made in the Town roads per the State’s ‘Certificate of Mileage’ paperwork. The State is saying that Church Street is now exiting onto 7A whereas it formerly exited onto Route 313. No one could remember Church Street ever exiting onto Route 313. The State is also saying that Chittenden Drive has been changed. Mr. Squires thinks this probably pertains to the work done on Legion road. He stated that he is working on getting these issues straightened out. Mr. Harvey made a motion to approve the ‘Certificate of Mileage’ for year ending February 10, 2017. Seconded by Mr. Jennings. Motion carried.
Mr. Squires reported that the highway crew shored up the riverbank in the Park- with some large boulders – where the river is starting to erode the bank away beside the woodland path.
Water Department: Water Policy Update: Board members signed the previously approved –policy update to the Water Department Policy.
Arlington Hydraulic Analysis: Board members reviewed letters regarding the conducting of a (water) system assessment – including hydraulic analysis, developing a long range plan, and conducting a water audit. Mr. Squires provided some figures (as proposed by Aldrich & Elliott) for the whole water system (not just the new part) as follows: System mapping = $6800.00, Hydraulic Analysis & Long Range Plan = $16,200.00 for a total of $23,000.00. Aldrich & Elliott have stated that they can do this work for the above costs, and it could be covered under the grant. Mr. Squires reported that there will be a meeting on Tuesday February 21 at 10am here in Town Hall with Aldrich & Elliott, State Reps, the Arlington Water Department, and any Board members who might want to attend are welcome.
Water Commissioners Meeting: The next Water Commissioners’ meeting will be Monday February 13, 2017 at 7pm. Mr. Squires reviewed some of the issues to be discussed at this meeting.
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Warrants & Orders: Mr. Harvey made a motion to authorize payment of Water Department Warrant WD Warrant #3 dated February 6, 2017 for $5,751.60 Seconded by Mr. Jennings Motion carried.
Old Business: Cemetery Commissioners Policy Update: Board members reviewed copies of the Cemetery Commissioners’ Policy and discussed the change made in the Policy. Mr. Harvey made a motion to approve the ‘Policies of the Evergreen and West Arlington Cemeteries Statement of Purpose’ effective January 23. 2017. Seconded by Ms. Browning Motion carried.
Fire Department Physicals: Mary reported that she had contacted Occupational Health at the hospital regarding the interior firemen’s physical exams. The ‘base cost’ of a physical exam is $146.75. Mary noted that someone is to get back to her with a more concrete figure. She reported that Jamie had talked to the Occupational Health representative as far as what the physicals need to entail.
Yellow Barn: Ms. Browning noted that she would like to send notice to property owners abutting the yellow barn property. The notice would inform them of some of the projects that will be undertaken this spring. The Board was in favor of this.
Lettering on Town Hall: Mr. Williams reported that – after doing some research on the topic – he felt it would be easier to move the ‘physical address’ (3828) on the Town Hall building where it exists now – to just below on the siding – and to put the lettering “Arlington” in the space vacated by the physical address. He noted that he would like to have a sign/banner on each end of Town welcoming people to the Town. Mr. Squires stated that we need to get permission to put something up on the telephone poles. Mr. Williams is pursuing this issue.
New Business: Liquor License: Mr. Harvey made a motion to approve the second class liquor license for the Cheese House. Seconded by Mr. Williams. Motion carried.
Vendor’s Permits: Mr. Harvey made a motion to approve the vendors permit for St, James Episcopal Church’s 22nd Annual ‘Norman’s Attic’ event to be held on Saturday August 5, 2017 from 9am to 4pm, to close off Church Street from 8am to 5pm, and to require that they will have traffic control from 8am to 2pm for the event. Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to approve the Vendor’s permit for St. James Episcopal Church’s Annual‘Harvest Fest’ to be held on Saturday September 30, 2017 from 9am to 4pm, to close off Church Street from 8am to 5pm, and to require that there be traffic control from 8am to 2pm for this event. Seconded by Mr. Jennings. Motion carried. Mary noted that the Town has received the vendors’ fees, and copies of insurance for both events. Mary will put a note on the permit stating that they must require a Sheriff/traffic control for the time voted on for each event.
Town Report Information: Mary reported that there are still some missing annual reports from Town boards or community agencies. All reports must be in this week in order to be included in the Town Report.
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Listers Letter: Board members reviewed a letter from the Listers stating that they are going to begin the process of starting paperwork for a Town-wide reappraisal. They will record their time spent on any reappraisal activity to be expensed to the ‘Reappraisal Fund’.
Budget Figures/Water Department/Etc.Town Meeting Items: There was discussion regarding the proposed General budget, the Water Department budget, the proposed route 7A sidewalk, Dietrich’s trailer park area, and a ‘Town Manager’ position. Mr. Squires noted that these issues will all be brought up at the Town Meeting. Mr. Squires reminded that the Town Meeting will be held in the Mack Performing Arts Center at the High School.
Town Budget: Board members reviewed the proposed 2017 budget figures, and discussed some of the changes/adjustments made. Mr. Squires reported that Town Hall Repairs & Services was reduced from $12,000.00 to $10,000.00 – primarily because the janitorial line was increased to cover the new janitorial services.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $720.00 to Keith Squires for duties as Interim Administrator for the period of January through February 4, 2017 as noted on Payroll Order #6B dated February 6, 2017. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Williams, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of General Warrant Order # 3 dated February 7, 2017 for the amount of $22,839.64. Seconded by Mr. Jennings. In discussion, Mr. Harvey noted that there were large payments for salt, two Sheriff’s invoices, gravel and stone, diesel fuel and maintenance on Highway Truck #1. Motion carried.
All Other Business: VLCT Pacif Update: Mary reported that she had an email from VLCT stating that the changes the League was going to make regarding workers’ compensation for the park maintenance employees have been rescinded. Any paid contributions that were associated with these changes will be refunded.
Executive Session: Mr. Harvey made a motion that premature discussion of a legal issue and a personnel issue would cause the municipality to suffer substantial disadvantage. Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to enter into Executive Session for discussion of a legal issue, and personnel issue and to allow Mary Henning to stay in the room. Seconded by Mr. Jennings. Motion carried. The Board entered into Executive Session at 8:55pm. The Board came out of Executive Session at 9:25pm. There were no motions or decisions made as a result of the Executive Session.
Mr. Jennings made a motion to adjourn the meeting. Seconded by Ms. Browning. Motion carried. The meeting was adjourned at 9:26pm.
Respectfully submitted, Mary M. Henning, Recording Secretary cc: files, Town Clerk