Selectboard Minutes 8.14.17

MINUTES
ARLINGTON SELECTBOARD
AUGUST 14, 2017

Members Present: Keith Squires, Daniel Harvey, Timothy Williams, Reggie Jennings Jr.,
Cynthia Browning
Also Present: Jack McDonough-GNAT-TV, Jamie Paustian, Brian Hawley, & Vince
Thompson- Arlington Fire Department

The meeting was called to order at 7:02pm by Chairman Keith Squires.

Minutes of Meeting of July 31, 2017 & Special Meetings of August 8, 2017 & August 10, 2017: Mr. Jennings made a motion to approve the minutes of July 31, 2017, and the special meetings of August 8, and August 10, 2017 as presented. Seconded by Ms. Browning. Motion carried.

Highway: Culvert Project-River Road: Mr. Squires reported that the culvert project on River Road has been started. Gary will be working in that area to accomplish what he can do by himself until more highway personnel are hired. Culvert Project-Berwal Road: Mr. Squires reported that the culvert for the Berwal Road project has been ordered, the temporary road is in and we are waiting for final permits on this project. Mailboxes: Mr. Squires provided photos of mailboxes that are in good positions as far as the Town roads go. He noted that we need to get the word out before winter weather so that we can avoid some of the damage that happens in the winter.

Water Department: Warrants & Orders: Mr. Harvey made a motion to authorize payment of $2370.09 from the Water Department Operating Account for Warrant # WD Warrant #16 dated August 14, 2017. Seconded by Mr. Jennings. Motion carried. Payroll: Mr. Harvey made am motion to authorize payment of Water Department Payroll Order #WDP 8 dated August 14, 2017 for the amount $4785.23. Seconded by Mr. Jennings. Motion carried. Bond Bank Account: Mr. Harvey made a motion to authorize payment of the interest on the Bond to Bank of Bennington when the amount is made available – prior to the Selectboard’s next meeting – for Bond Bank Account Order # B-12 dated August 14, 2017. Seconded by Ms. Browning. Motion carried. There will be a Water Commissioners meeting Monday August 21, 2017.

Old Business: Arlington Dog Park Rules: The Dog Park Committee provided a list of ‘rules’ for the Dog Park. The Board reviewed this list. It was suggested that some contact information be added to the list of rules.
Fire Department-Policy Update: Members of the Fire Department were present for discussion of the Fire Department’s Standard Operating Procedures/ Standard Operating Guidelines (SOP’s, SOG’s). Jamie noted that if they are called ‘SOG’s’ – these are easier to change. Jamie stated that the SOP’s they had were very old and needed to be refreshed. There was discussion on these issues. There was discussion regarding the use of personal vehicles that might be used on calls or rescue (such as side by sides, ATVs, etc.). Questions were raised as to who would cover one of these personal vehicles if they were damaged while on a call. The Board felt that this issue should be addressed in these SOG’s. There were other suggested changes made by Board members. Jamie noted that the Department will clarify the issue of

SOP vs SOG’s. The Fire Department will re-work some of the issues in question. Mr. Squires stated that he would look into getting some of the training for the officers at a more amenable time as the officers all work during the daytime and are not able to attend these trainings at the present time. Jamie reported that KME will be here in town this week to do the ISO testing. Mr. Squires asked that the Fire Department be sure to notify Burr Snow of this. Jamie noted that there is a building committee that is continuing to look at prospective sites for a new firehouse.

New Business: Miles 17/18 Heating Oil Agreement: The Board discussed a purchase agreement with Miles Fuels to supply the Town with #2 fuel oil for the heating season beginning September 1, 2017 and ending June 30, 2018. Mr. Harvey made a motion to contract with Miles Fuels to supply the Town with #2 fuel oil for the 2017-2018 heating season for a variable price equal to suppliers cost at the Sprague Energy terminal of Rensselaer plus 37 cents on the day of delivery. Seconded by Ms. Browning. Motion carried.
Letter from Bennington Rescue Squad: Board members reviewed copies of a letter from Bennington Rescue Squad to the Arlington Rescue Squad regarding contracting Advanced Life Services (ALS) between their agency and the Arlington Rescue Squad. It was noted that the Selectboard just received a ‘copy’ of this letter as ‘informational’ only.

Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $864.00 to Keith Squires for duties as Interim Administrator for the period of May 21, 2017 through August 12, 2017 as noted on Payroll Order #33B dated August 14, 2017. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Williams, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #16 dated August 15, 2017 for the total amount of $15,957.27. Seconded by Ms. Browning. Motion carried.

All Other Business: Special Meeting: There will be a Special Meeting of the Selectboard on Wednesday night –August 16th at 7pm. This will be an Executive Session for a personnel issue. Mr. Williams stated that he would not be present but will leave his comments for consideration.
Camping on the Battenkill-Update: Mr. Squires reported that the engineering work on the Camping on the Battenkill is close to being finished.
(Former) Chittenden Bank Property: Mr. Harvey asked the status of the former bank property. Mr. Squires reported that it is still going through the courts at present.

Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 9:00pm.

Respectfully submitted,
Mary M. Henning, Recording Secretary
meeting video taped

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