TOWN OF ARLINGTON, VERMONT: REQUEST FOR PROPOSALS (RFP)
Energy Efficiency Improvements — Town Garage & Town Hall
RFP Issue Date: February 23, 2026
Proposal Due Date: March 23, 2026 — 5:00 PM Eastern Time
1. INVITATION TO BID
The Arlington Select Board invites qualified contractors to submit proposals for the specification and installation of energy efficiency improvements at the Town Garage and Town Hall.
If a sufficient number of proposals are received, the Town anticipates making an award and notifying bidders the following morning.
2. SUBMISSION INSTRUCTIONS
Submit proposals to:
Cynthia Browning, Town Administrator
Email: cynthia.browning@arlingtonvermont.org
Hand Delivery: Arlington Town Hall, 3828 Route 7A, Arlington, VT
Mail: PO Box 268, Arlington, VT 05250
Questions: 802-379-9916
Late submissions may be rejected.
3. PROJECT LOCATIONS
• Arlington Town Garage
• Arlington Town Hall
4. SCOPE OF WORK
A. Town Garage
Provide and install:
• Two (2) insulated steel overhead doors with vision panels
Approx. 13’ W × 12’ H
Match appearance of recently installed door
• One (1) insulated metal personnel door with vision panel
Approx. 3’ W × 6’8” H
• Six (6) vinyl double-pane windows
Single- or double-hung
Approx. 2’6” W × 4’8” H
B. Town Hall
Provide and install:
• Two (2) double-hung windows
Approx. 3’4” W × 7’ H
Marvin Ultimate Double Insert or approved equal
Wood interior (painted), metal or vinyl clad exterior, double glazed
All dimensions are approximate. Contractor shall verify field measurements.
5. INSTALLATION & FINISH REQUIREMENTS
The contractor shall:
• Furnish all materials and installation.
• Maintain appearance consistent with existing building features.
• Ensure complete air sealing and weatherproofing.
• Replace non-reusable trim with matching trim.
• Paint trim and affected surfaces for a finished appearance.
• Maintain building security and safe egress routes.
• Maintain a safe job site at all times.
Buildings will remain occupied. Work shall be coordinated to minimize disruption.
6. WARRANTY REQUIREMENTS
• Doors, windows, glazing: minimum 10-year commercial warranty
• Door hardware: Grade 2, minimum 5-year commercial warranty
• Contractor workmanship: minimum 1 year
7. CODE & ENERGY COMPLIANCE
All work must comply with:
• 2025 Vermont Fire & Building Safety Code
• 2024 Vermont Commercial Building Energy Code
Performance Requirements
• Insulated metal doors: U-Factor ≤ 0.60
• Insulated rolling doors: U-Factor ≤ 0.90
• Garage vinyl windows: U-Factor ≤ 0.55
• Town Hall wood windows: U-Factor ≤ 0.55
8. FUNDING & PROCUREMENT
This project is funded through the Vermont Municipal Energy Resilience Program Grant and is subject to Town procurement rules.
Selection will consider:
• Cost
• Quality
• Vendor qualifications and past performance
• Ability and capacity to complete the work
The Town is tax-exempt and will provide a certificate if needed.
9. PROPOSAL REQUIREMENTS
- Proposals must include:
- Total all-inclusive project price
- Itemized labor and material costs
- Product cut sheets & specifications
- Proof of code compliance
- Estimated project schedule
- Clearly stated exclusions
- Proof of insurance
10. PROJECT TIMELINE
• Work shall begin as soon as practicable in 2026.
• Completion deadline: September 30, 2026
• Disruption per building shall not exceed 30 calendar days.
11. RIGHT TO REJECT PROPOSALS
The Town reserves the right to reject any or all proposals and accept the proposal deemed in the best interest of the Town.
12. PROPOSAL COST DISCLAIMER
All proposal preparation costs are the sole responsibility of the bidder. The Town will not reimburse proposal costs.
13. INSURANCE REQUIREMENTS
The selected contractor shall procure and maintain, at its own expense, insurance coverage for the duration of the project sufficient to protect the Town of Arlington from claims arising out of contractor operations. Prior to contract execution, the contractor must provide Certificates of Insurance demonstrating the coverage listed below. Coverage shall remain in effect until final project acceptance.
Required Coverage
Commercial General Liability
- $1,000,000 per occurrence
- $2,000,000 general aggregate
- $2,000,000 products/completed operations aggregate
- Coverage shall include:
- Premises and operations
- Contractual liability
- Independent contractors
- Products & completed operations
- Personal & advertising injury
Automobile Liability
- $1,000,000 combined single limit
- Applies to all owned, hired, and non-owned vehicles
Workers’ Compensation
- Statutory limits as required by Vermont law
Employer’s Liability
- $500,000 each accident
- $500,000 disease policy limit
- $500,000 disease each employee
Additional Insured Requirement
The Town of Arlington, its officers, officials, and employees, shall be named as Additional Insureds on the Commercial General Liability policy for ongoing and completed operations.
Other Insurance Provisions
- Coverage shall be primary and non-contributory.
- Policies shall provide a minimum 30 days written notice of cancellation or material change.
- Contractor shall require all subcontractors to carry equivalent coverage.
Failure to maintain required insurance shall constitute a material breach of contract.
14. INDEMNIFICATION
The contractor shall indemnify and hold harmless the Town of Arlington from claims arising from contractor operations.
CONTRACTOR SIGNATURE PAGE
Company Name:
Authorized Representative:
Title:
Business Address:
Phone:
Email:
Federal Tax ID:
Signature: ___________________________________
Date: _________________________________________
By signing above, the bidder certifies compliance with all RFP requirements.