MINUTES
ARLINGTON SELECTBOARD
DECEMBER 18, 2017
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Timothy Williams,
Reggie Jennings Jr.
The meeting was called to order at 7:08pm by Chairman Keith Squires.
Minutes Meeting December 4, 2017: Mr. Jennings made a motion to approve the minutes of the meeting of December 4, 2017 as presented. Seconded by Mr. Williams. Motion carried.
Highways: Mr. Squires reported that the road crew has been keeping up with the storms of the past week, and doing scheduled maintenance on the equipment. Mr. Squires noted that the Town has received grant monies for the Maple Hill Road project – this money is reflected on tonight’s general warrant.
Water Department: Payroll: Mr. Harvey made a motion to authorize payment of Water Department Payroll Order WDP #13 for the amount of $4685.23. Seconded by Ms. Browning. Motion carried. Bond Bank Account: Mr. Harvey made a motion to authorize payment of Water Department warrant # B-27 dated December 18, 2017 from the Bond Bank Account for the amount of $2089.31 – with $1589.31 to Aldrich & Elliott for their invoice # 77343, and $500 to pay back the Water Operating Account for the November 7th transfer to cover an interest payment. Seconded by Ms. Browning. Motion carried. Operating Account: Mr. Harvey made a motion to authorize payment of Water Department Order- WD Warrant #25 dated December 18, 2017 for the amount of $3,043.47 from the Water Department Operating Account. Seconded by Mr. Jennings. Motion carried.
Old Business: Camping on the Battenkill-Project Proposals: Mr. Squires reported that the Town has received three (3) proposals for work at Camping on the Battenkill. He noted that when we went out to bid – the engineer put the work into two phases – Phase # 1 electrical work and water work, and phase 2 – drainage and water management. Phase 2 work is still waiting on ‘Act 250’. The three (3) proposals are as follows: 1. Cutler Electric, LLC of Bennington – bid strictly on electrical work – Estimate # 17 dated 12-11-2017 for a total price of $46,000.00; 2-Miller Plumbing & Heating of Bennington – bid on just the plumbing/water work – estimate #E391 dated 12/5/2017 for a price of $36,578.00; and 3– McClenithan Excavation, LLC – bid strictly on excavation – at a price of $17,500.00. Mr. Squires noted that bid # 1 and bid #2 included the excavation in their bids. There was discussion on this issue. Mr. Williams made a motion to accept proposal #1 from Cutler Electrical LLC for the electrical work at a cost of $46,000.00. Seconded by Mr. Williams. Motion carried. The Board was in agreement that they
needed further clarification on proposal #2 from Miller Plumbing & Heating – before voting on this. Mr. Squires will call Cutler Electric tomorrow so that they can begin their work.
New Business: Municipal Project Management Contract-Arlington Rec Park Path: As part of the 7A Sidewalk Project to the Rec Park – BCRC has agreed to be project manager/administrator. BCRC will be doing the billing and the paperwork, and will be going out to bid on the project. Ms. Browning made a motion to authorize signature of the agreement between the Town of Arlington and BCRC for
administration and management of Arlington Project #STP BPI7 (2) – the Route 7A Sidewalk to Rec Park at a cost not to exceed $35,200.00. Seconded by Mr. Harvey Motion carried.
Arlington Area Childcare Emergency Plan: Board members reviewed a letter from Carol Barbierri of Arlington Area Childcare – requesting they be part of any emergency plans that the Town has in place. Carol is asking for a letter from the Selectboard stating that we will notify them if there is an emergency situation. Mr. Harvey made a motion that the Selectboard will send a letter to Arlington Area Childcare/Happy Days – stating that they will be formally included in any emergency notifications per the Town’s emergency protocol and local emergency management. Seconded by Ms. Browning. Motion carried.
Village of Cambridge Agreement: Mr. Harvey made a motion to authorize Mr. Squires to sign the agreement between the Village of Cambridge New York and the Town of Arlington for mutual aid fire protection services from January 1, 2018 through December 31, 2018 for the sum of $1350.00 per year with $875.00 for each non-mutual aid call answered by Cambridge. Seconded by Mr. Williams. Motion carried.
Conservation Fund: Mr. Squires reported that there is a nonprofit Conservation Fund group from New Hampshire – who sent a representative to the Town last week for discussion regarding two parcels that this group had purchased. Ms. Browning and Mr. Squires met with this representative. The group wants to sell these parcels – with ‘limitations’. There was discussion on this issue with regards to how this would impact the Town as far as taxes go as well as the issue of public access. Mr. Squires stated that the group is planning to put a presentation together to present at a Board meeting – with the hopes of having some public present for input. Mary will send the group a schedule of the 2018 Selectboard meetings so they can plan for the presentation.
Warrants & Orders: General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #26 dated December 19, 2017 for the amount of $64,784.61. Seconded by Ms. Browning. In discussion – Mr. Harvey noted that $21,913.14 of this sum is due to transfer of funds from the ‘Rebuilding’ line to the ’Special Highway’ line, and $25,440.00 is due to transfer of grant monies to the ‘Special Highway’ line.. Motion carried.
All Other Business: Budget 2018: Board members reviewed copies of the ‘Budget Status Report’ with expenditures and revenues through November 30, 2017. Mr. Squires asked the Board to go through the budget in preparation for 2018 budget discussions.
Land Use Administrator: Ms. Browning noted that she has been filling in for Land Use Administrator Al Godreau. She stated that she is not sure if or when he will be coming back. She stated that once she is back at the Legislature she will be holding hours on Mondays only until this situation changes.
Mr. Williams made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 9:15pm.
Respectfully submitted,
Mary Henning, Recording Secretary
cc: files, Town Clerk