Arlington Water Board Special Meeting and Select Board Special Meeting September 16, 2024 Minutes
Water Board Special Meeting
Members Attending: Jamie Paustian, Glenn Sherman, Matt Bykowski, Cynthia Browning
Members absent: Dan Harvey
Others present: Nick Zaiac, Burr Snow, GNAT
1. CALL TO ORDER at 7:00 pm
2. Additions and Deletions to the agenda: None
3.PUBLIC COMMENTS: None
4. EXECUTIVE SESSION
4.1 Matt Bykowski made a motion that premature discussion of a personnel matter would cause the municipality to suffer substantial disadvantage. Seconded by Glenn Sherman. Motion approved unanimously by members present. Matt Bykowski made a motion to enter into Executive Session for discussion of a personnel matter and to allow Nick Zaiac and Burr Snow to remain in the room. Seconded by Glenn Sherman. Motion approved unanimously by members present. Entered at 7:02 PM. Exited at 8:03 PM, with the decision to authorize the Town Administrator to begin seeking qualified individuals to work with the Water Department as either consultants or on a part time basis.
5. ADJOURNMENT: Motion to adjourn Matt Bykowski, Seconded by Jamie Paustian, motion carried unanimously adjourned 8:03 PM
Select Board Special Meeting
1. CALL TO ORDER at 7:00 pm
Members Attending: Jamie Paustian, Glenn Sherman, Matt Bykowski, Cynthia Browning
Members absent: Dan Harvey
Others present: Nick Zaiac, GNAT
2. Additions and Deletions to the agenda: Glenn Sherman made a motion to add Letters to the agenda”, seconded by Matt Bykowski, approved 4-0
3.PUBLIC COMMENTS: None
Added items
Matt Bykowski made a motion to approve the letter of condolence for the passing of Gerry Woodard as presented, seconded by Glenn Sherman, approved 4-0
Jamie Paustian made a motion to approve the letter of gratitude to the Cheshire, MA Historical Commission for donation of a painting of the covered bridge, seconded by Matt Bykowski, approved 4-0.
4. OLD BUSINESS
Firehouse engineering: Members briefly discussed the proposal from DeWolfe Engineering as recommended to the Select Board by the Firehouse Committee. Members noted that the proposal is well under the allocated budget in the ARPA plan, and that they were pleased DeWolfe completed the RFP response thoroughly. Motion to award the work preparing a site plan for the proposed firehouse finding DeWolfe Engineering as the only viable source and using ARPA funds not to exceed $19,000 by Matt Bykowski, seconded by Glenn Sherman, approved 4-0.
Side by Side: Members reviewed 2 proposals for re-award of the CAN-AM side by side awarded the previous meeting, noting the project needed to be re-awarded due to the inability to source the proposed 2024 model with tracks as presented due confusion about the tracks, which had been part of the award.
Members reviewed 2 proposals, from Ronnie’s Cycle of Bennington and Central Vermont Motorcycles. The Town Administrator noted that certain accessories in the Central Vermont proposal were stripped out so that the proposals could be evaluated with only the same accessories, and that the late receipt of the re-award proposals did not allow for such rework earlier. Member Paustian noted that the vehicle in the Ronnie’s is in stock.
Ronnie’s: $35,113.10
Central Vermont: $36,034
Motion to award the purchase to Ronnie’s Cycle of Bennington for a total amount of $35,113.10 by Matt Bykowski, seconded by Glenn Sherman, approved 4-0
5. ADJOURNMENT: Motion to adjourn by Jamie Paustian, seconded by Matt Bykowski, 4-0 meeting adjourned 8:19 pm
Respectfully submitted by Nick Zaiac