Selectboard Minutes 8.13.18

MINUTES
ARLINGTON SECECTBOARD
August 13, 2018

Members Present: Keith Squires, Cynthia Browning, Daniel Harvey, Reggie Jennings Jr, Tim Williams
Also Present: Jack McDonough – GNAT-TV, Andrew McKeever – GNAT-TV, Verrall Keelan, Jay Ruggles
The meeting was called to order at 7:07pm by Chairman Keith Squires
Public Comments: Verrall Keelan and Jay Ruggles were at the meeting to discuss the last meeting that took place on July 30th, about the Arlington Renewal Committee’s presentation about the possible creation of a Town Administrator position. They wanted to know what the Board’s thoughts were about the presentation, and if they had discussed since the meeting. Mr. Harvey said he thought it was a well done presentation. He said the Board has not had the opportunity to discuss it further at this time. He said he feels the decision to hire an Administrator has to have the support of the Town’s residents. Mr. Squires said the Board needs to gather more information to present to the public before it is put to a vote. He feel March is the soonest it should be put on the ballot. Mr. Williams stated he attended the annual Renewal meeting that was hosted by Jim Baker, and that he also feels it would be voted down if it is put on the ballot this November. Ms. Browning stated it has to go to a town vote because it would affect the budget, and also agrees the March ballot is best. The Board feels a realistic date is for the vote to be on the March 2019 ballot, and a hire date of 2020. The Board feels that although they are planning on working towards hiring an Administrator, rushing the vote is not the best idea. It was decided that the Todd Wilkins and the Renewal group, and Kevin Dailey who had provided a study on this issue in 2010, will be invited to the next Selectboard meeting on August 27, 2018.
Minutes Meeting of July 30, 2018:
Mr. Williams made a motion to approve the minutes of July 30, 2018 as presented. Seconded by Mr. Harvey. Motion carried.
Highways: Mr. Squires said that the crew has been busy mowing and doing brush work.
7A Sidewalk Project: Mr. Squires said he met with engineers working on the project. There is still work to be done with easements and right of ways, that has to be decided on by the State. There is an ongoing question of how to deal with the parking lot at Chem- Clean, to keep the business owner happy, while following state law for driveway opening sizes. He anticipates having an answer in a couple of weeks. He stated the project is on schedule.
Mr. Squires stated the Town has received payment from the State for the first two invoices of the project, with BCRC as the project administrators and Dufresne Group as the engineers. The first invoice is from BCRC for $1056.02. Of this, the State reimbursement amount is $844.82, and the Town’s share is $211.20. The second invoice for Dufresne Group is for $5200.00 The State pays $4160.00 and the Town’s portion is $1040.00. Mr. Squires stated he has been working with the Treasurer, Linda Crosby, to set up an account to pay for these bills separately for the entire project.
Ms. Browning made a motion to pay BCRC $1056.02, for the 7A Sidewalk Project, of which $844.82 is reimbursement from the State and the Town’s share is $211.20. Mr. Harvey seconded the motion. Motion passed.
Ms. Browning made a motion to pay the first invoice, to Dufresne Group, in the amount of $5200.00, with the State share being $4160.00 and the Town’s share being $1040.00. Mr. Jennings seconded, motion passed.

Water Department:
Warrants and Orders: Payroll: Mr. Harvey made a motion to authorize payment for WD#8 Payroll, dated August 13, 2018, in the amount of $4997.22. Ms. Browning seconded, motion passed. Mr. Harvey made a motion to approve Water Department Operating Account, WD#16, for $5331.08, which includes a payment to Aldrich and Elliot for Project #17049.00 in the amount of $2000.00. Mr. Jennings seconded. Motion passed.

Old Business: There was a brief discussion on the ongoing Hazard Mitigation plan. It was decided that it will be discussed further at the next Selectboard meeting.

New Business: Mr. Squires said he received a request from Joe Robinson to buy an old scrap mowing machine from the Town for $20.00, dated August 9, 2018.
Mr. Williams made a motion to make the scrap mowing machine available for sale to Mr. Joe Robinson for $20.00. Mr. Jennings seconded. Motion passed.
Mr. Squires said that the old type of foam used for fighting fires has been discontinued in the past, due to the foam containing PFOA. He said the State will be collecting the old foam at no cost to the Town.

Warrants & Orders: General Warrant: Mr. Harvey made a motion to approve Warrant Order #17, dated August 13, 2018, in the amount of $24933.43. Ms. Browning seconded. Motion passed.
Mr. Harvey made a motion to approve Payroll #33A, dated August 13, 2018, in the amount of $7493.27. Mr. Williams seconded. Motion passed.
Mr. Harvey made a motion to approve Payroll#33B, dated August 13, 2018, in the amount of $672.00, for Keith Squires, in his duties as Interim Administrator. Mr. Williams seconded. Motion passed. Mr. Squires abstained.
Mr. Harvey made a motion to adjourn the meeting. Mr. Jennings seconded. Motion passed. Meeting was adjourned at 8:25PM

Respectfully submitted,
Janet Barry, Recording Secretary
Meeting video taped
Cc: files, Town Clerk

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