Minutes
ARLINGTON SECECTBOARD
April 22, 2024
Members Present: Dan Harvey, Todd Wilkins, Cynthia Browning, Glenn Sherman, and Jamie Paustian
Members Absent: None
Also Present: Brian Hawley, Mike King-AFD Chief, Ryker Kozol, Keegan Hawley, Rebecca Bushee, GNAT-TV, and Janet Barry- via Zoom
The meeting was called to order at 7:00PM, by Mr. Harvey.
Public Comments: None
Minutes of the Meetings of April 8, 2024: Mr. Paustian made a motion to approve the minutes of the meeting of April 8, 2024 as presented. Ms. Browning seconded. Motion carried.
New Business: Phone Service Transition: The need to transition from Granite back to 8×8 for phone service at Town Hall was discussed. Mr. Zaiac explained the salesperson, who is now no longer with the company, misrepresented the price and quality of service, and there have been major billing errors, and trouble with the FAX not being able to be used. He said our account with the previous vendor, 8×8, is still considered active and it should not be difficult to switch back. Mr. Zaiac believes he can negotiate a satisfactory exit from Granite, due to their misrepresentation. Ms. Browning a motion to transition back to 8×8 and designate Mr. Zaiac to negotiate the process. Mr. Sherman seconded. Motion carried unanimously.
Liquor Licenses: Ms. Browning made a motion to approve the Request to Cater Permit for Thyme Tables Catering for the Fly Fishing event at the Commons on May 5, 2024. Mr. Wilkins seconded the motion. Motion carried unanimously. Ms. Browning made a motion to approve the 1st and 3rd Class Hotel Liquor Licenses and Outside Consumption Permit for Arlington’s West Mountain Inn. Mr. Wilkins seconded the motion. Motion carried unanimously. Ms. Browning made a motion to approve the Tobacco License and 2nd Class Liquor Licenses to Dollar General, DG Retail LLC. Mr. Wilkins seconded the motion. Motion carried unanimously. Ms. Browning made a motion to approve the 1st and 3rd Class Liquor License and Outside Consumption Permit to American Legion #69. Mr. Sherman seconded the motion. Motion carried unanimously.
Fire Truck 710 Replacement Discussion: The firefighters had three quotes to replace truck 710 that is needed to transport firefighters and tow the trailer. Truck 710 did not pass inspection and also has floorboards that are getting soft from rust. It was discussed that the replacement is needed soon because of brush season, and that used prices were almost as much as buying brand new, which would then offer a warranty and service. Mr. Zaiac said a short-term RFP needs to be done for the base vehicle, but it is a high priority to have this done and Board members agreed they are in favor of the purchase and they agreed to do a special meeting to expedite the process once the RFP is complete and there are firm prices for the needed extras like cap, drawers, and radios to be added to the base vehicle. Mr. Zaiac said he will draft the RFP and have FD members look at the RFP to offer their input and will call dealers in the area. The money would come from the Fire Truck Sinking Fund. Chief King asked if the Highway pickup truck could be used for Fire Department use if needed in the interim. The insurance company will be contacted to make sure there are no issues with this proposal.
Knox Purchase Discussion: Mr. Zaiac had a quote for Knox box installation that was discussed at the last meeting. Ms. Browning made a motion to approve the purchase of Knox Box System and necessary equipment not to exceed $6,739.60. Mr. Wilkins seconded the motion. Motion carried unanimously.
Appointment of Treasurer: Mr. Zaiac announced that Christian Dickinson has accepted the position of Treasurer, to start on May 6, 2024, for $40.00 per hour with vacation and sick time. The outgoing Treasurer will cover the office and offer training, as was discussed at the last meeting.
Town Administrator Report: Mr. Zaiac said he has been reading grant paperwork, and had been in contact with MSK to voice frustration in the long process for the Benedict Crossing Bridge project. He said they understand and share the frustration, and the delay is due to the subcontract with a structural engineer.
WD Warrants and Orders: Ms. Browning made a motion to approve Water Department Warrant #8, dated 4/19/2024, in the amount of $2,499.34, for usual expenses. Mr. Paustian seconded the motion. Motion carried unanimously.
Warrants and Orders: Ms. Browning made a motion to authorize the payment adjustment to Department of Public Safety of five cents, in the full amount of $$492.88. Mr. Paustian seconded. Motion carried, with Mr. Wilkins abstaining. Ms. Browning made a motion to approve Warrant #8, from the General account, dated 4/18/2024, in the amount of $26,508.47, with key components being salt, pagers, heating oil, gravel and highway supplies. Mr. Paustian seconded the motion. Motion carried unanimously.
Executive Session: Ms. Browning made a motion that premature discussion of personnel, property, and legal issues would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Sherman. Ms. Browning made a motion to enter into Executive Session for discussion of personnel, property, and legal issues, and to allow Town Administrator, Nick Zaiac to remain in the room. Seconded by Mr. Sherman. The Board entered Executive Session at 7:46PM. The Board exited Executive Session at 8:58PM. Ms. Browning made a motion to approve of the 7A Sidewalk Maintenance Agreement between the Town of Arlington and Mr. Naaktgeboren. Mr. Wilkins seconded the motion. Motion carried unanimously. Mr. Zaiac said the Board agrees, as a condition of the agreement, to have plantings, that Mr. Zaiac will have approval of, completed.
All Other Business: none
Mr. Wilkins made a motion to adjourn the meeting. Mr. Paustian seconded. Motion carried. Meeting adjourned at 8:59PM.