Selectboard Meeting Minutes 7.27.2020

MINUTES

ARLINGTON SECECTBOARD

July 27, 2020

Members Present:  Dan Harvey, Matthew Bykowski, Cynthia Browning, Tim Williams, and Todd Wilkins

Members Absent:  None

Also Present:   Town Administrator- Nick Zaiac,  Jack McDonough-GNAT-TV, Town Auditors- Jenna Peeler and Pat Williams, Josh Williams-Arlington Rescue Squad, Darren Marcy-Manchester Journal,  via telephone.

The meeting was called to order at 7:08 by Mr. Harvey.

Public Comments:   None

Minutes of the Meeting of July 13, 2020:   Mr. Williams made a motion to accept as presented, the minutes of the meeting of July 13, 2020. Ms. Browning seconded. Motion passed.

Highways:      Mr. Zaiac informed the Board the Highway crew has been working on a gutter installation on Butternut Gutter.

New Business:  Park:  Mr. Harvey mentioned that Randy Novotny said the new park lights will be installed soon, and the installation will hopefully be coordinated with GMP. Mr. Zaiac said the new nets will be in Town this week. Mr. Harvey said the recent E. coli water test at Lyon’s Pool had spiked unusually high. He suggested it be retested, and the amount was substantially lower, and he also asked the Fire Department to add 2000 gallons of water to the pool during the hot weather this summer, as a precaution.

Auditors: Jenna Peeler and Pat Williams, two of the Town auditors, were at the meeting to give their suggestion that there should be an outside audit performed. There has not been one since 2016. Mr. Williams made a motion to do an outside audit by going out to bid. Mr. Bykowski seconded. Motion passed.  They also discussed their recommendation to purchase a Cash Receipt Module from NEMRC, which should save work and make for more accurate recording of transactions. Mr. Bykowski made a motion to authorize Mr. Zaiac to work with Treasurer, Tiffany Mays, to purchase a Cash Receipts Module for $1795. Mr. Williams seconded. Motion passed. The money will come from the technology line in the budget.

Emergency Management Director:  Mr. Josh Williams, from the Arlington Rescue Squad was at the meeting, to speak with the Board, and become the permanent Emergency Management Director. He gave them information on his background, and on the Rescue Squad. As of now, the Rescue Squad has responded to 250 calls in 2020. He said there is a staff of six part time employees, and eleven volunteers. They discussed the upcoming hurricane season. Mr. Zaiac said there would be letters sent to homeowners on RT 313 explaining their need to plan ahead for places they could go in case of a flooding,  because  there is not enough PPE and shelter space for social distancing. Ms. Browning made a motion to confirm Joshua Williams as Permanent Emergency Management Director for Arlington. Mr. Wilkins seconded. Motion passed.

Town Substance Policy:  The Board reviewed the Drug and Alcohol Policy, presented to them by Mr. Zaiac. Ms. Browning made a motion to approve the Drug and Alcohol Policy, dated, 7/27/20. Mr. Bykowski seconded. Motion passed. Mr. Bykowski made a motion to table discussing the Arlington Volunteer Fire Department Articles of Membership until the next regularly scheduled Select Board meeting. Ms. Browning seconded. Motion passed.

Highways, con’t:    Line Striping:  The Board reviewed three line striping bids, for crosswalks, stop signs and railroad crossings in Town. 1. Freshcoat Asphalt Services, $4,250.  2. TopKote Applicators, $5,439.    3. Curb Appeal Enterprises, $9,300. It was discussed that there was an incident last year on Red Mountain Road with Freshcoat, so they would not feel comfortable awarding the job to Freshcoat. Ms. Browning made a motion to approve the bid from TopKote for $5,439. Mr. Williams seconded. Motion passed.

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Old Business:    None 

Other Business:  Mr. Wilkins discussed how parking on Covered Bridge Road has gotten bad this summer, and it is so crowded with cars on both sides of the road that an ambulance could not make it through. He suggested putting No Parking signs on the School House, East side of the road. There is already parking available at the Grange and the church.  Mr. Wilkins said he had spoken to Mr. Woodard about a tree that needs to be removed by the tennis courts at the park. He has agreed that he could cut it down and not have to hire someone to do it.

Warrants and Orders:         Mr. Wilkins made a motion to approve Warrant 16, from the General account with $342.25 being for the 8×8 Phone System, and $35, 244.41 the remaining vendors, for a total of $35,586.66.  Highlights include Miles Fuel Contract, BCRC annual fees, health insurance and Sheriff’s Contract payments. Ms. Browning seconded. Motion passed.

Mr. Wilkins made a motion to approve Warrant # 20-03 from the Grants account for $651.83, to BCRC, for the Town’s portion of the Federal Grant Money. Ms. Browning seconded. Motion passed.

Water Department:   Warrants and Orders:

Mr. Wilkins made a motion to approve Warrant #WD15 in the amount of $3,685.89, highlight being a tank inspection for $1,550. Ms. Browning seconded. Motion passed.

The Water Department meeting from July 20, 2020, was rescheduled to 6:00, August 10, 2020, directly before the Select Board meeting.

Mr. Williams made a motion to adjourn the meeting. Mr. Bykowski seconded. Motion passed. Meeting adjourned at 9:03PM.

Respectfully submitted,

Janet Barry, Recording Secretary

Meeting video and  audio-taped

Cc: files, Town Clerk

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