JANUARY 9, 2017
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings Jr.
Members Absent: Timothy Williams
Also Present: Obrian Ellis-GNAT-TV
The meeting was called to order at 7:00pm by Chairman Keith Squires.
Minutes of Meeting of December 28, 2016 & Budget Meetings of Jan 3, 4, 2017: Mr. Harvey made a motion to approve the minutes of the December 28, 2016 meeting as well as the budget meetings of January 3, and January 4, 2017 as presented. Seconded by Mr. Jennings. Motion carried.
Highway: Mr. Squires reported that the Highway crew has been dealing with the small snow/ice/rain storms, plowing, and sanding. He noted that we are still waiting for the invoice for the new tractor. Mr. Harvey reported that there is some drainage coming from the area in front of HBH on East Arlington Road. Mr. Squires stated that we are keeping an eye on this area.
Water Department: Update: Policy Change – Mr. Squires reported that the Water Department policy – as it exists right now – does not have any language in it that talks about a multi-unit dwelling. Board members reviewed a prospective policy change that does address multi-unit dwellings. The Community Club has sent a letter to the Board asking that the Board consider lowering their rate as they are a non-profit, however-they are also a multi-unit dwelling.. The Board was in favor of tabling this issue until the next Water Commissioners meeting. Mr. Squires stated that he just wanted to make the Board aware of this issue.
Warrants & Orders: Operating Account: Mr. Harvey made a motion to authorize payment of WD Warrant #1 dated January 9, 2017 for the amount of $9,303.48 from the Water Department Operating Account. Seconded by Mr. Jennings. Motion carried.
Special Audits: Mr. Squires reported that the Town will have to do a special audit on the funds that we received for the Water Department. He noted that the Town will budget for some of the special audit and the Water Department will budget for some of the audit as well.
Old Business: Camping on the Battenkill-Update: Mr. Squires reported that he did not have any new information on this issue.
Battenkill North Housing Agreement: Mr. Squires reported that the Town has an agreement with BCRC and with the Shires. He sent the agreement(s) to Town Attorney Joe O’Dea for his review, and stated that he has not heard back from Joe at this point in time.
New Business: Budget 2017: Mr. Squires noted that the Fire Department will most likely be in during the week of January 16th for their budget discussion. Mr. Harvey noted that he is working on the Capital Reserve spreadsheet.
Selectboard Meeting January 9, 2017 Page 2
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $312.00 to Keith Squires for duties as Interim Administrator for the period of January 1, 2017 through January 7, 2017 as noted on Payroll Order #2B dated January 9, 2017. Seconded by Mr. Jennings. Motion carried with Ms. Browning, Mr. Harvey, and Mr. Jennings voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #1 dated January 10, 2017 for the amount of $40,911.88. Seconded by Ms. Browning. In discussion, Mr. Harvey noted that there were several large payments included in this warrant – the first quarter insurance and unemployment payments, February health insurance, Fire Department turnout gear, electricity/street lights, and plowing and sanding of South Arlington by the Town of White Creek. Motion carried.
Budget 2017: Mr. Squires noted that he had increased the ‘South Arlington Plowing’ line as we received a bill that includes November and December of 2017. There will be a budget meeting to include the Fire Department and Mr. Squires will check on a date that would include the Fire Department. Mary will warn this out, and notify all Board members of the date and time..
All Other Business: Yellow Barn: Ms. Browning reported that she would like start spreading the mulch around the trails and the area as these piles have to be moved in the near future. She noted that there is a sum of money available and would like to start in on some needed carpentry on the barn. She stated that she would have a proposal to handle these issues ready for a future meeting.
Executive Session: Mr. Harvey made a motion that premature discussion of a legal issue would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to enter into Executive Session for discussion of a legal issue. Seconded by Ms. Browning. Motion carried. The Board entered into Executive Session at 7:47pm. The Board came out of Executive Session at 7:52pm. There were no motions or decisions made as a result of the Executive Session.
Mr. Harvey made a motion to adjourn the meeting. Seconded by Ms. Browning. Motion carried. The meeting was adjourned at 8:00pm
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk