Selectboard Minutes 4.10.17

MINUTES
ARLINGTON SELECTBOARD
APRIL 10, 2017

Members Present: Keith Squires, Daniel Harvey, Reggie Jennings Jr., Cynthia Browning
Members Absent: Timothy Williams
Also Present: Mike Feron-GNAT-TV

The meeting was called to order at 7:03pm by Chairman Keith Squires.

Minutes of Meeting of March 27, 2017: Mr. Jennings made a motion to approve the minutes of the meeting of March 27, 2017 as presented. Seconded by Mr. Harvey. Motion carried.

Shires Housing: At this point in the meeting – Mr. Squires moved ahead to Old Business to accommodate Stephanie Lane, Executive Director of Shires Housing, Inc. Stephanie was present to review the Battenkill North VCDP Grant Agreement and GA Resolution. Stephanie reported that the (State) grant is for $375,000.00. She noted that there has to be a special bank account for the grant monies. There is a time line 6/1/17 – 12/31/18), and a ‘checklist’ as well. Following Stephanie’s review of the paperwork that the Board needs to sign tonight – the following motions were made: Ms. Browning made a motion to approve the signing of ‘Form PM1 for grant agreement #07110-1G-2015-Arlington 00020. Seconded by Mr. Jennings. Motion carried. Ms. Browning made a motion to authorize Mr. Squires to sign the actual grant agreement #07110-1G-2015-Arlington 00020. Seconded by Mr. Jennings. Motion carried. Ms. Browning made a motion to approve the agreement between Arlington and BCRC for program management for Gran t 1G 2015 Arlington 2015. Seconded by Mr. Harvey. Motion carried. Ms. Browning made a motion to approve the contract between the Town of Arlington and Housing Vermont and Shires Housing for the administration of Grant 1G 2015 Arlington 00020. Seconded by Mr. Harvey. Motion carried. Stephanie noted that she will send attachments of all the final signed agreements for Town files

Highway Report: Mr. Squires reported that the road crew is starting to do grading, and spring road work.

Water Department: Mr. Squires reviewed several items that were previously discussed – mapping and long range planning that would be funded through the bond fund, and hydraulic and asset management plans that would be funded through a grant. Mr. Squires reported that Aldrich & Elliott have presented a proposal to start work on the mapping and the long range planning. Aldrich & Elliott’s proposal is dated 03/29/2017 and is as follows: Water system mapping = $7100 NTE (not to exceed); and Long range planning = $8700.00 lump sum. Mr. Harvey made a motion to authorize Mr. Squires to sign the contract with Aldrich & Elliott for Attachment #1 dated 03/29/2017 for water system mapping at a cost of $7100.00 NTE (not to exceed) and long range planning for a cost of $8700.00 (lump sum) for a total not to exceed $15,800.00. Seconded by Ms. Browning. Motion carried.
Selectboard Meeting April 10, 2017 Page 2

Warrants & Orders: WD Operating Account: Mr. Harvey made a motion to authorize payment from the Water Department Operating Account for Warrant # WD#7 dated April 10, 2017 for the amount of $6,491.12. Seconded by Mr. Jennings. Motion carried.

Old Business: Camping on the Battenkill: Mr. Squires reported that the ‘Memorandum of Understanding’ will be signed Tuesday April 11, 2017.
Yellow Barn: Ms. Browning reported that she has checked out all the windows on the barn – has taken photos, and made a list of the ‘conditions’ of these windows. Mr. Jennings will get new glass for the windows fronting on Route 313 West. Ms. Browning asked that the other Board members look at the windows as well before she puts a request for proposal together. Ms. Browning reported that the piles of bark in the parking lot have to be moved/used as soon as possible. She would like to put the bark on the path in the woods or spread it in the parking lot.

New Business: Liquor Licenses: Mr. Harvey made a motion to approve the renewal of the second class liquor license for the Wayside Country Store. Seconded by Ms. Browning. Motion carried.

Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $390.00 to Keith Squires for duties as Interim Administrator for the period of March 26, 2017 through April 8, 2017 as noted on Payroll Order # 13B dated April 10, 2017. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #7 dated April 11, 2017 for the amount of $21,126.17. Seconded by Mr. Jennings. Motion carried.

Executive Session: Mr. Harvey made a motion that premature discussion of a real estate issue would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to enter into Executive Session for discussion of a real estate issue. Seconded by Mr. Jennings. Motion carried. The Board entered into Executive Session at 8:27pm. The Board came out of Executive Session at 8:38pm. There were no motions or decisions as a result of the Executive Session.

Mr. Jennings made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 8:40pm.

Respectfully submitted,
Mary M. Henning, Recording Secretary
cc: files, Town Clerk

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