May 7, 2018
Members Present: Keith Squires, Daniel Harvey, Reggie Jennings Jr, Tim Williams
Members Absent: Cynthia Browning
Also Present: Jack McDonough – GNAT-TV, Maureen Harvey, Susan Jennings, and Darren Jennings
The meeting was called to order at 7:05pm by Chairman Keith Squires
Public Comments: Susan Jennings stated there will be a music festival at the Softball Field on June 24, 2018, from noon to 8:00pm. She and Maureen Harvey asked for permission to use the concession stand with proceeds to benefit the Dog Park project. Mr. Squires asked that they check with Jerry Woodard to make sure it is not already in use on that day. They also spoke of the possibility of using the concession stand at softball games to further the fundraising efforts. Mr. Williams made a motion that the use of the concession stand on June 24, 2018 to benefit fundraising for the Dog Park be granted. Mr. Harvey seconded the motion. The motion passed.
Trustee of Public Funds:
Maureen Harvey said they will take inventory of the cemetery to take care of all issues that need attention with the funds. Mrs. Harvey also asked that auditors give the Trustee Funds bank statements to her in a quicker time frame.
Minutes Meeting of April 23, 2018:
Mr. Jennings made a motion to approve the minutes of April 23, 2018 as presented. Seconded by Mr. Williams. Motion carried.
New Business: Appropriation request: Mr. Squires stated he received a letter from the Arlington Community House asking for an early distribution of the $3000 the voters approved for them in November. They are asking for the early funds release because they have extensive brick work that needs repairing and they would like to begin work as soon as possible. Mr. Harvey made a motion to approve the advance payment of $3000 to the Arlington Community House for needed repairs. Mr. Jennings seconded. The motion passed.
Duck Derby: There was a request from Happy Days Preschool for use of the Park for their Duck Derby, to be held June 2, 2018, from 9-3pm. They also requested that they hang their banner on the Town Green on June 1st, and 2nd. Mr. Harvey made a motion to approve the request for the Park and Town Green use for the Duck Derby. Mr. Williams seconded the motion. Motion carried.
Liquor License: There was an application renewal for the Arlington Inn for a Class 1 Liquor License, and also for an Outside Consumption License. Mr. Harvey made a motion that the Class 1 Liquor License with Outdoor Consumption be granted to the Arlington Inn. Mr. Williams seconded. Motion passed.
Health Officer Vacancy: Mr. Squires stated he received a letter from the Department of Health asking for recommendations for the Arlington Health Officer appointment, which will expire on May 31, 2018. Mr. Harvey agreed to accept the recommendation that he become the new Health Officer for 2018-2021, with a start date of June 1, 2018. Mr. Jennings made a motion to accept the recommendation of Mr. Harvey as the new Health Officer. Mr. Williams seconded. The motion passed.
Warrants and Orders: Payroll: Mr. Harvey made a motion to authorize payment of Payroll 19B, dated May 7, 2018, in the amount of $504.00, for Keith Squires for his duties as Interim Administrator. Mr. Williams seconded. The motion passed. Mr. Squires abstained from the vote. Mr. Harvey made a motion authorize payment of Payroll 19A, dated May 7, 2018, in the amount of $7673.24. Mr. Williams seconded. Motion passed. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant #9, dated May 8, 2018, in the amount of $26147.95. Seconded by Mr. Jennings. Motion passed.
Highways: Mr. Squires noted that crews are doing regular Spring clean- up as well as cleaning up damage from the storm on May 4, 2018, with many trees down. He also said he is still in the process of getting quotes for the new Town truck. Mr. Squires also noted that the Town did not receive any State grants this year, due to heavier than average requests for grants.
Water Department: Warrants & Orders: Mr. Harvey made a motion to authorize payment of WD Warrant #9 for the amount of $1398.48 from the Water Department Operating Account. Seconded by Mr. Williams. Motion passed.
Chittenden Road Project: Mr. Squires stated the Chittenden Road Project is 99% complete, with just top soil and some clean up needed.
Old Business: Camping on the Battenkill: Mr. Harvey made a motion to approve the final payment, of invoice #000151, dated April 27, 2018, in the amount of $15,500 to Cutler Electric. Mr. Williams seconded. Motion passed. Mr. Squires stated that he received an invoice from Keith Miller, for plumbing, dated April 5, 2018, stating all work was completed, and with the agreed upon amount of $20,000 that was approved for the project, being the final payment. He was issued a check dated April 25, 2018, for the amount of $20,000, stating it was the Final Payment. Then on April 25, 2018, we received another statement from Mr. Miller with an additional $2950 on the bill. It’s the Boards opinion that the Town does not pay the extra $2950 because he had already said the work was complete and the amount was $20,000, on April 5, 2018, and no additional work was approved or performed.
Fire Department: Truck leasing will continue to be reviewed and will be discuss it at the next meeting.
Chittenden Bank Property: Mr. Squires stated he received a note about the Chittenden Bank property, and that it still belongs to the mortgage holder. It is yet to go to “Notice of Auction” and will eventually be for sale. Taxes have been paid on the property and the lawyer is John Thrasher.
Sign Update: Darren Jennings reported he has been in contact with the Battenkill Valley Health Center about using their land for an electronic Town sign and they have agreed to the use. He will try to get supplies and labor donated and has a meeting about possible fundraising for the project. Mr. Squires stated he will talk to Mr. O’Dea concerning easement issues. He also said that there has to be exact measurements taken on site.
Executive Session: Mr. Harvey made a motion that premature discussion of a legal issue would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Jennings. Motion carried. The Board entered into Executive Session at 8:40pm. The Board came out of Executive Session at 8:56pm. There were no motions or decisions made as a result of the Executive Session.
Mr. Harvey made a motion to approve a payment of $919.35 to Daniel Hetherington for damage his vehicle suffered from a Town highway snowplow on January 22, 2018, to be paid on Warrant #10, May 22, 2018. Mr. Jennings seconded. Motion passed.
Mr. Jennings made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 9:05pm.
Janet Barry, Recording Secretary
Meeting video taped
Cc: files, Town Clerk