MINUTES
ARLINGTON SELECTBOARD
NOVEMBER 6, 2017
Members Present: Keith Squires, Daniel Harvey, Timothy Williams, Reggie Jennings Jr,
Cynthia Browning
Also Present: Jack McDonough-GNAT-TV
The meeting was called to order at 7:06pm by Chairman Keith Squires.
Minutes Meeting of October 23, 2017: Mr. Jennings made a motion to approve the minutes of the meeting of October 23, 2017 as submitted. Seconded by Mr. Williams. Motion carried.
Highways: Mr. Squires reported that the highway crew has been clearing up odds & ends – making sure everything is set for the winter season. Mr. Squires noted that if weather cooperates the shed in the park will be taken down this week.
Amendment to Traffic Ordinance: At the last Selectboard meeting there was discussion about including (listing – as an amendment to the traffic ordinance) more of the Town roads that have a 25 miles per hour speed limit that have not been listed in the ordinance prior to this time. Mr. Harvey made a motion to amend the Traffic Ordinance to include/add the following list of roads: School Street, Russell Street, Church Street, East Arlington, Chittenden Drive, Munn Terrace, Buck Hill Road, Warm Brook, Pleasant Street, Ice Pond Road, Old Mill Road, Legion Road, Crow Hill Road, Red Mt. Road, Carbonti Circle, and Short Street. Seconded by Ms. Browning. Motion carried. This amendment will be published and posted as per statutes.
Paving Invoice: Mr. Harvey made a motion to authorize payment from the Capital Reserve Fund for Order # CRF4 dated November 3, 2017 for a total amount of $30,164.89 to Beaudoin Paving LLC invoice # 1637 for the balance due on the paving done. Seconded by Mr. Jennings. Motion carried. The monies will come out of the ‘Special Highway’ Fund.
Grant Agreement – Commitment Letter 7A to Park Sidewalk Project: Ms. Browning made a motion to authorize signature of the grant agreement commitment letter between the Town of Arlington and the State of Vermont for Grant Agreement # CA0515 (the7A to Park sidewalk project). Seconded by Mr. Jennings. Motion carried.
Water Department: Bond Bank Account: Mr. Harvey made a motion to authorize payment of Bond Bank Order # B-24 dated November 6, 2017 for the total amount of $4368.71 for payment to Aldrich & Elliott for invoices # 77223 ($1901.61) for project # 16077.00, Invoice # 77226 ($1900.00) for project # 17049.00, and invoice # 77297 ($726.20) for project # 16077.00., and $340.90 to Bank of Bennington for interest on the bond. Seconded by Ms. Browning. Motion carried.
WD General Warrant: Mr. Harvey made a motion to authorize payment of Water Department Order # WD #22 dated November 6, 2017 for the total amount of $2966.72. Seconded by Mr. Jennings. Motion carried.
Old Business: Town Hall Sidewalk: Mr. Williams reported that Mr. Nadeau said that he would like to re-bid on the sidewalk in front of Town Hall but this never happened. The Board was in agreement to have Mr. Squires to contact Herrmann Construction out of Manchester – as was considered at the Selectboard meeting of October 23, 2017. Mr. Harvey made a motion to approve contracting with Herrmann Construction to do the sidewalk work in front of Town Hall for a total price of $12,000.00 with a $10,000.00 tax donation (total project price $22,000.00). Seconded by Ms. Browning. Motion carried.
Camping on the Battenkill Grant: Mr. Squires reported that the Town had received the first invoice from Mance Engineering Partners, P.C. for engineering work done at Camping on the Battenkill that has been completed to date. Mr. Harvey made a motion to authorize payment of $14,250.00 to Mance Engineering Partners, P.C. for Project: 17-005VT Camping on the Battenkill, FEMA Grant Work billing cycle: 17-005-1, to be paid from Bank of Bennington special account number #6006036906. Seconded by Ms. Browning. Motion carried. Once this invoice is paid – the paperwork will go to the State and the Town will be reimbursed for 75% of this invoice. The next step will be to go out to bid for work to be done.
Yellow Barn: Ms. Browning stated that she would like to repair some of the fencing at the yellow barn site by using some of the existing fencing from another area by the barn – or using some of the fencing stored in the barn. The Board was in agreement to have Ms. Browning do this. Ms. Browning also stated that she will go out to bid again in the spring -for work on the windows and other repairs needed at the barn, and include some monies in the budget for this work.
Dog Park Fencing: Mr. Squires stated that he hopes that the installation will take place in the near future. Mr. Jennings has the signs that will direct people to the dog park – these will be put up shortly.
New Business: Burn Barrel Issue and a Trailer parked on Old West Road: Mr. Williams reported that he had had a call from a resident on Old West Road who voiced concern about burning of trash by a neighbor as well as a trailer that the resident stated was parked nearby and was unsightly. The Board was in agreement that the burning needs to be witnessed and then there are steps to follow – but the trailer is not an issue for the Selectboard at this time.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $648.00 to Keith Squires for duties as Interim Administrator for the period of October 8, 2017 through November 4, 2017 as noted on Payroll Order #45B dated November 6, 2017. Seconded by Ms.
Browning. Motion carried with Mr. Harvey, Mr. Williams, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. 2017 Appropriations: Mr.
Harvey made a motion to authorize payment of the 2017 voted ‘outside agency’ Appropriations for the total amount of $74,679.00 on Warrant Order #22 dated November 1, 2017. Seconded by
Mr. Jennings. Motion carried. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order # 23 dated November 7, 2017 for the total amount of $21,107.49. Seconded by Mr. Jennings. Motion carried.
All Other Business: Events: Mary reminded that there will be a public meeting tomorrow evening from 6pm to 7:30pm at the Mack Performing Arts Center for the introduction of the chairs of the committees that were formed at the last public meeting. Board members were encouraged to attend.
Water Department Meeting: There will be a Water Department Meeting on Monday November 13, 2017 at 7pm.
Executive Session: Mr. Harvey made a motion that premature discussion of a personnel issue would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to enter into Executive Session for discussion of a personnel issue. Seconded by Mr. Jennings. Motion carried. The Board entered into Executive Session at 7:53pm. The Board came out of Executive Session at 8:18pm. There were no motions or decisions made as a result of the executive Session.
Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Williams. Motion carried. The meeting was adjourned at 8:20pm.
Respectfully submitted,
Mary M. Henning, Recording Secretary
cc: files, Town Clerk