OCTOBER 23, 2017
Members Present: Keith Squires, Cynthia Browning, Timothy Williams, Reggie Jennings Jr.,
Also Present: Jack McDonough-GNAT-TV
The meeting was called to order at 7:00pm by Chairman Keith Squires.
Minutes Meeting of October 9, 2017: Mr. Harvey made a motion to approve the minutes of the meeting of October 9, 2017 as presented. Seconded by Ms. Browning. Motion carried.
Highways: Paving: Mr. Squires reported that all the paving is complete. We are waiting for the final bill. Mail Boxes: Board members discussed the addition of a section on mail boxes to the Town’s highway policies. Board members reviewed changes in terminology that were made by Mr. Squires. There was discussion on this issue. Mr. Harvey made a motion to approve the addition of the ‘mailbox policy’ to the highway policy – as corrected. Seconded by Ms. Browning. Motion carried. Mr. Squires stated that he has this policy on his computer and will send it in to Mary’s computer. Old West Road: Mr. Squires provided photos of a stone wall that has been constructed along the very edge of the road – new this year – by the owner of the property. Mr. Squires noted that Gary is concerned about plowing in the winter. Mr. Squires stated that he spoke to the property owner regarding this. The owner was going to try to realign the stakes and will park her vehicle elsewhere for the winter. The Board was in favor of sending her a letter stating that the wall is her responsibility – absolving the Town from any responsibility. The property owner will move this wall next spring. Berwal Road Speeding: Ms. Browning reported that she had a complaint about speeding on Berwal Road. The Board was in favor of having more of a Sheriff’s presence/enforcement of the speed limit (25 mph) on this road to see if this slows traffic down.
Grant to Paint/Seal Bridge #25: Mr. Squires reported that the Town has only received one proposal to paint Bridge #25. The Board was in favor of having Mr. Squires try to get some other proposals and make a decision on this issue at the December 4, 2017 meeting.
Water Department: Water Project: Mr. Squires reported that he has a proposal from Herrmann Construction to do the work at the Chittenden Drive/East Arlington Road – replacing the 4 inch pipe to 8 inch pipe. Mr. Harvey made a motion to accept the Herrmann Construction proposal dated 10/20/2017 to do the Chittenden Drive project at a total contract cost of $49,800.00 with a construction date early in the spring. Seconded by Mr. Jennings. Motion carried.
Warrant: Mr. Harvey made a motion to authorize payment of Water Department order WD Warrant #21, dated October 23, 2017 for the amount of $11,565.29. Seconded by Ms. Browning. In discussion, Mr. Squires noted that included on this order is the invoice for the
electrical work done (by Monument Electric) after the lightning strike. Copies of this invoice and proof of payment will be send to Vermont League of Cities & Towns for insurance coverage. Motion carried.
Old Business: Cemetery Repair Work: Mr. Squires reported that Mike King had withdrawn his proposal to do the work on the building at the Evergreen Cemetery. Mr. Harvey recused himself from this discussion. Mr. Squires reported that the Town has received two (2) proposals as follows: 1 .Jonathan Hoffman – $3,000.00, and 2. Arlington Roofing – Town will pay for all materials and Arlington Roofing will provide all the labor at no cost. There was discussion on this issue. Ms. Browning made a motion to contract with Arlington Roofing to do the work at the Evergreen Cemetery vault building at a cost of $1176.40 for materials and $445.06 for the possibility of purchasing plywood if needed, and the Town of Arlington will reimburse the contractor for the disposal of debris. Seconded by Mr. Jennings. Motion carried.
Arlington Recreation Park Pedestrian Access Project: Mr. Squires reported that the Town did receive a grant of $302,800.00 for the 7A to Rec Park sidewalk. This is an 80-20 grant – with the Town responsible for 20% of the monies. At this point in time – the Town needs to accept this grant and move forward. Mr. Harvey made a motion to authorize Mr. Squires to sign the Vt. Agency of Transportation Municipal Assistance Bureau Grant Recipient Project Commitments Form (PCF). Seconded by Ms. Browning. Motion carried.
Town Hall Sidewalk: There was discussion on the sidewalk in front of Town Hall – which Mr. Squires noted would be covered under this grant (as discussed above). The Town has two (2) bids to do the work in front of Town Hall 1. Nadeau = $17,500.00 dated July 2017; and 2. Herrmann Construction $12,000.00 with a $10,000.00 tax donation to the Town of Arlington. The Board was in favor of making sure both parties are bidding on the same specs, etc. Mr. Williams will contact Mr. Nadeau to see if he wants to re-bid. If he does the Board will meet to make a decision prior to the next meeting to expedite the work on the sidewalk in front of Town Hall.
Park Signage: Ms. Browning noted that she had been contacted by Mr. Illinski – asking when the ‘No smoking’ signs might be erected in the playground area. Mr. Squires stated that he would look into getting signs for that area.
New Business: Vendors’ Permit: Mr. Harvey made a motion to approve the Vendors’ Permit for the Arlington Garden Club’s Pumpkins on Parade to be held Sunday October 29, 2017 on Church Street from 5pm to 7pm, and to authorize closing off Church Street for the duration of the event. Seconded by Mr. Jennings. In discussion – Mary reported that the permit fee has been paid, and there will be fire police for traffic control. Motion carried.
Caterer’s Request: Robin had a request from Ramunto’s Pizza to cater malt, vinous, and or spirituous liquors at 1019 Old Depot Road Mr. Harvey made a motion to approve Ramunto’s
request to cater alcoholic beverages at 1019 Old Depot road on October 28, 2017. Seconded by Ms. Browning. Motion carried.
Health Insurance: Mary provided Board members with copies of the new rates for the Blue Cross Blue Shield Health Insurance premiums for 2018. She noted that the rates have increased and had noted the increase numbers on the copies provided to the Board. There was discussion on this issue.
Assistant Treasurer’s Work: Board members reviewed a memo from Robin Wilcox as the Assistant Treasurer. She was requesting payment for duties on Water Department work as the Treasurer – who was getting paid $500.00 a month for these duties -has not been able to do this work at this time. Robin documented the work done and will be paid $500 per month until further notice.
Warrants & Orders: Mr. Harvey made a motion to overspend the Class 3 sand line by $2388.88 Seconded by Ms. Browning. Motion carried. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #21 dated October 24, 2017 for the amount of $79,346.11. Seconded by Mr. Jennings. In discussion, Mr. Harvey noted that the balance of county taxes are included in this warrant, as well as winter sand, and November health insurance premiums. Motion carried.
All Other Business: Events: Board members were notified that there will be another public meeting at the Mack Performing Arts Center at AMHS on Tuesday November 7, 2017 from 6pm to 7:30pm. Jim Baker will be introducing the 6 chairpersons of the various committees and they will be presenting brief statements on their prospective committee work.
Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:40pm.
Mary M. Henning, Recording Secretary
cc: files, Town Clerk