Select Board Meeting Minutes 6.6.22

MINUTES

ARLINGTON SECECTBOARD

June 6, 2022

Members Present:  Dan Harvey, Cynthia Browning, Todd Wilkins, Glenn Sherman, and Jamie Paustian

Members Absent:  None

Also Present:  (In person, or via Zoom) Town Administrator- Nick Zaiac, Steve McClafferty,  and Janet Barry

The meeting was called to order at 7:00 PM, by Mr. Harvey.

Public Comments:   Mr. Harvey asked for public comments unrelated to agenda items. There were none.

Minutes of the Meeting of May 16, 2022: Mr. Wilkins made a motion to accept as presented, the minutes of the May 16, 2022 meeting. Mr. Paustian seconded. Motion passed unanimously, with Ms. Browning not yet in attendance.

New Business:  Wastewater Request for Qualifications Decision:  The Board reviewed the Request for Statement of Qualifications, for the Arlington-East Arlington Village Wastewater Study. The Town seeks to initially conduct a Village Wastewater Feasibility Study for Arlington Village and East Arlington Village and areas immediately adjacent to them.  The Town is seeking Statements of Qualifications from qualified engineering firms, with a final decision by the Select Board scheduled for September 26, 2022. Mr. Harvey suggested part of Map #2 in the in the packet is not clear enough and needs to be reprinted. Mr. Wilkins made a motion to approve the Request for Statement of Qualifications as presented with minor map adjustment. Mr. Sherman seconded. Motion carried unanimously, with Ms. Browning not yet in attendance.

Park Mower Bagger Award: The Board reviewed the equipment estimate from Salem Farm Supply for a rear bagging system for the Zero Turn mower at the Park, for $4,157.00, which will allow the fields to be better maintained. Mr. Zaiac said it is sole source, Sourcewell pricing, so does not require other bids be obtained. Mr. Wilkins made a motion to approve the purchase of the bagger attachment for the Zero Turn mower from Salem Farm Supply for $4,157.00. Mr. Paustian seconded. Motion passed unanimously, with Ms. Browning not yet in attendance.

Cemetery Tree Award: Mr. Zaiac explained that there is one gigantic dead tree at Evergreen Cemetery that needs to come down, as well as the two adjacent trees, which are unhealthy and with increased wind hitting them once the biggest tree is down, would cause a hazard. He explained that lots sales have been increasing, and are expected to be ten times the sales by the end of the year, supplying  the extra funds needed for these trees to be removed, even though the expense will over spend the maintenance line in the budget at this time.  There was one bid from Blake Pike for $7,800, and one from Greater Heights for $8,575. Mr. Wilkins made a motion to accept the bid from Blake Pike to take down three trees at Evergreen Cemetery for $7,800. Mr. Sherman seconded. Motion carried unanimously, with Ms. Browning not yet in attendance. Mr. Wilkins made a motion to approve the over run of the Cemetery Maintenance Line by $4,000, to be paid for by revenues from lot sales. Mr. Paustian seconded. Motion passed unanimously.

Planning Reappointments:  Ms. Browning made a motion to renew the terms of Elliot Nachwalter, and Michael Murno on the Planning Commission. Mr. Paustian seconded. Motion passed unanimously.

Monument Application: The Board was presented with a Memorial and Monument Application from Cheri Bilodeau-Barton for a plaque honoring her parents who had been involved with the community and the park, to be placed on a bench at the golf course. Mr. Wilkins made a motion to approve the memorial plaque for a golf course bench. Ms. Browning seconded. Motion passed unanimously. It was discussed that the Board should have more detailed information about all memorials being applied for before approving the applications.

Readoption of Local Emergency Plan:  Ms. Browning made a motion to readopt the local Emergency Management Plan, without changes. Mr. Wilkins seconded. Motion passed unanimously.

Highways:  Man Lift Rental Award:    The Board reviewed bids for the annual man lift rental for tree work this summer. It was discussed that it is more economical to rent the lift for 28 days, then to purchase weeks separately. Mr. Harvey read the bid amounts. Skyworks for $1,825.00 plus $430.00 for 2-way delivery, and Browns for $2,550.00 plus $400 for 2-way delivery. Ms. Browning made a motion to approve the bid from Skyworks for $1,825.00 plus $430.00 2-way delivery. Mr. Wilkins seconded. Motion passed unanimously.

Culvert Award: Mr. Zaiac informed the Board of the bids for the annual culver project. Lane Enterprises for $11.82 per foot and Ferguson Water Works for $18.56 per foot, both plastic culverts. Ms. Browning made a motion to accept the bid from Lane Enterprises for $11.82 per foot, with the price good for the building season. Mr. Sherman seconded. Motion passed unanimously.

2023 Grants-in-Aid Participation Vote:  Mr. Zaiac presented with Board with a letter of intent to participate in the 2023 Municipal Roads Grants-in-Aid Program, which has been raised this year to $25,000, and which will cover 80% of the cost of culvert projects that are within 500 feet of a water source. He said the State awards were almost double from last year, and there are plans to use the money to bring western River Road up to code. Mr. Wilkins made a motion to participate in the 2023 Grants-in-Aid Program. Ms. Browning seconded. Motion passed unanimously.

Paving Award:  Mr. Zaiac presented the Board with three paving bids for Crow Hill and
Red Mountain Road projects.  Fuller Sand and Gravel for $84,330, Pike Industries for $121,992.75, and Wilk Paving for $91,999. All of these companies have been used in the past. There is a 10% Town match for the paving grant, so 90% of the cost will be reimbursed at some point this year. The Town highway crew will gravel shoulders themselves. Paving bid amounts are contingent on VTrans asphalt index price.  Mr. Wilkins made a motion to award Fuller Sand and Gravel the paving contract for $84,330. Ms. Browning seconded. Motion passed unanimously.

Executive Session:  Ms. Browning made a motion that premature discussion of a personnel issue would cause the municipality to suffer substantial disadvantage. Seconded by Mr. Wilkins. Motion carried. Ms. Browning made a motion to enter into Executive Session for discussion of a personnel issue, and to allow Town Administrator, Nick Zaiac to remain in the room. Seconded by Mr. Wilkins. Motion carried. The Board entered into Executive Session at 7:34PM. The Board came out of Executive Session at 8:18PM. As a result of the Executive Session, Mr. Wilkins made a motion to make the Park Maintenance Lead position a full- time, year-round 40 hour/week position.  Ms. Browning seconded. Motion carried unanimously.  It was noted that the Park Lead will assist the Highway Crew in the winter.

Old Business: None

Town Administrator’s Report: The Board received the Town Administrator’s Report.  Mr. Zaiac said he will have an update on the new park playground equipment at the next meeting.

Warrants and Orders:  Ms. Browning made a motion to approve Grant Warrant #22-2, dated 6/2/2022, in the amount of $449.12, for the 7A Sidewalk Project. Mr. Wilkins seconded. Motion passed unanimously.

Water Department Warrants and Orders:  Ms. Browning made a motion to approve Warrant WD#11 dated 6/3/22, in the amount of $4350.30, which includes supplies from TI Sales for $2,198.  Mr. Wilkins seconded. Motion passed unanimously.

Warrants and Orders:   Ms. Browning made a motion to approve Warrant #11, dated 6/3/22, in the amount of $55,694.26, which includes $7000+ for the hydroseeder from Turbo Technologies, retirement payments, chloride, and salt purchases, firehose testing and protective FD clothing.    Mr. Wilkins seconded.  Motion passed unanimously.

Mr. Sherman made a motion to adjourn. Mr. Wilkins seconded. Motion passed. Meeting adjourned at 8:24 PM

Respectfully submitted,

Janet Barry, Recording Secretary

Cc: files, Town Clerk

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