FEBRUARY 20, 2017
Members Present: Keith Squires, Daniel Harvey, Reggie Jennings Jr., Timothy Williams
Members Absent: Cynthia Browning
Also Present: Obrian Ellis-GNAT-TV, Olavi Wirkki
The meeting was called to order at 7:16pm by Chairman Keith Squires.
Minutes of Meeting of February 6, 2017: Mr. Jennings made a motion to approve the minutes of the meeting of February 6, 2017 as presented. Seconded by Mr. Harvey. Motion carried.
Highway: Mr. Squires reported that the road crew has been dealing with the multiple storms.
Mailbox Policy: Mr. Squires reported that several mailboxes have come down while the Town was plowing heavy snow during the recent snowstorms. Mr. Squires reviewed that in the past if the plow hits the mailbox the Town will replace it – if ‘just snow’ hits the mailbox – the Town does not replace the mailbox. The Board was in agreement to maintain this policy regarding replacing mailboxes. Certificate of Mileage-Update: Mr. Squires reported that the State’s maps were incorrect – the State made the changes necessary to correct the Town’s mileage. Paving for 2017: Mr. Squires reported on areas that will be paved with Town money – Carbonti Circle – Ice Pond Road, and about 2/3rds of Munn Terrace – will be paid for out of our Special Highway money – that will be approximately $40,000.00. Mr. Squires noted that these areas are all areas that were torn up for the new water lines. Maple Hill Road has been approved to be done this year – with an 80% grant from the State. Mr. Squires reported on the grants that we will be looking at this year for Class 2 Roads Grants and Structures Grants: Class 2 Roads = Sandgate Road and Warm Brook Road; Structures = Bridge 24 (Rochester Bridge) – painting; Replace the culvert at the Ball Mt. R./Birch Grove Road intersection; Bridge # 13 Black Hole Hollow has a wooden deck – replace with a box culvert; and Bridge #4 by Hale Road – a culvert replacement. Mr. Harvey reported that the sign (by East Arlington Antiques) that the Sunderland Selectmen were going to put up has been erected and is working.
Water Department: Warrants & Orders: Bond Bank Account: Mr. Harvey made a motion to authorize payment of Water Department Order # B-15 dated February 20, 2017 from the Bond Bank Account with $1084.54 to Aldrich & Elliott for invoice # 76792 for engineering services from December 25, 2017 to January 28, 2017, and an amount to be determined on 2/21/17- to Bank of Bennington for interest on the loan,. Seconded by Mr. Williams. In discussion – Mary noted that the Treasurer had asked that the Board approve the Order as the interest payment will be due by the end of this week and with no mail or banks open today it was not possible to determine that amount until Tuesday February 21, 2017. The motion carried. Operating Account: Mr. Harvey made a motion to authorize payment of Water Department Order # WD Warrant #4 dated February 6, 2017 from the Operating Account for the total amount of $4,004.87. Seconded by Mr. Jennings. Motion carried. Water Dept. Budget 2017: Board
Selectboard Meeting February 20, 2017 Page 2
members reviewed copies of the proposed 2017 Water Department budget figures. Mr. Squires noted that these figures will not be in the Town Report.
Old Business: Town Meeting-Planning/Update: Board members present were given ‘draft’ copies of the Town report for their review and comments. The reports have to be available to voters on Friday February 24, 2017.
New Business: Liquor Licenses: Mr. Harvey made a motion to approve the first class liquor license and an outside consumption permit for the American Legion Post #69. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to approve the second class liquor license for Heer Inc. Seconded by Mr. Jennings. Motion carried.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $672.00 to Keith Squires for duties as Interim Administrator for the period of February 5, 2017 through February 18, 2017 as noted on Payroll Order #8B dated February 20, 2017. Seconded by Mr. Williams. Motion carried with Mr. Williams, Mr. Jennings, and Mr. Harvey voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of General Warrant Order #4 dated February 21, 2017 for the total amount of $21,158.20. Seconded by Mr. Jennings. In discussion, Mary noted that there were several large payments – including health insurance, gravel, plowing South Arlington, and salt. Motion carried.
Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 7:54pm.
Mary M. Henning, Recording Secretary
meeting video taped
cc: files, Town Clerk