Selectboard Minutes 3.12.18

MINUTES
ARLINGTON SELECTBOARD
MARCH 12, 2018

Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Timothy Williams
Members Absent: Reggie Jennings, Jr.
Also Present: Jack McDonough-GNAT-TV, Michael Batcher – BCRC, Evan Fitzgerald-Fitzgerald Environmental
Janet Barry -New Hire – Administrative Assistant to Selectboard

The meeting was called to order at 7:05pm by Keith Squires.

Election Chairman & Reorganization Selectboard: Mr. Harvey made a motion to nominate Keith Squires as Chairman of the Selectboard. Seconded by Ms. Browning. Motion carried. Ms. Browning made a motion to nominate Daniel Harvey as Vice- Chairman of the Selectboard. Seconded by Mr. Williams. Motion carried. Ms. Browning made a motion to nominate Reggie Jennings as Clerk of the Board. Seconded by Mr. Williams. Motion carried. Ms. Browning made a motion to nominate Keith Squires and Daniel Harvey as Liaisons to the Highway and Fire Department for 2018. Seconded by Mr. Williams. Motion carried. Mr. Harvey made a motion to authorize the Selectboard members to sign payrolls outside of regular meetings when necessary. Seconded by Ms. Browning. Motion carried.

New Business: Stormwater Master Plan Scoping: At this point in the meeting Mr. Squires moved ahead to new business to accommodate representatives from BCRC and from Fitzgerald Environmental who were here for discussion of the Stormwater Master Plan Scoping. Michael Batcher reviewed the fact that there had been prior discussion of hazard mitigation plan and the fact that ours needs updating. He noted that this stormwater management is part of this issue. Evan Fitzgerald of Fitzgerald Environmental reviewed the priorities that would be addressed for possible grant monies. Priorities might include upgrading culverts, stabilizing ditches, and ‘sediment traps’ in the right-of-way. Michael Batcher stated that he would try to get copies of the Stormwater Plan emailed to the Town for disbursement.

Public Comments: Mary stated for the record that although she had notified the Board of her retirement date seven (7) months ago – the Board just two weeks ago hired someone who will not be starting for another week. Mary stated that she would stay on for a few weeks to work with her replacement for training. The Board was in agreement with this plan.

Minutes of Meeting February 19, 2018: Mr. Harvey made a motion to approve the minutes of the meeting of February 19, 2018 as presented. Seconded by Mr. Williams. Motion carried.

Highways: Highway Foreman Gary Weller was present. He stated that they are not doing a lot of ‘outside’ work this year as they are short a man. He noted that they are busy keeping up with the storms. Mr. Squires noted that the Town has a couple of applicants for the vacant road crew position. Applications are due in by Friday March 16, 2018. Gary reported that he is owed thirteen days vacation from 2017. He voiced concern that he did not want to lose the days. There was discussion on this issue. Ms. Browning made a motion to allow Mr. Weller to carry his thirteen days (13) days vacation time over into 2018. Seconded by Mr. Williams. Motion carried.

Water Department: Warrants & Orders: Bond Account: Mr. Harvey made a motion to authorize payment of a total amount of $2,610.00 from the Bond Bank Account to Aldrich & Elliott for invoice #77527, Project #16077.000. Seconded by Mr. Williams. Motion carried. WD Payroll: Mr. Harvey made a motion to authorize payment of Water Department Payroll WD#3 for the amount of $5372.32. Seconded by Ms. Browning. Motion carried with Mr. Williams, Mr. Harvey, and Ms. Browning voting in favor of the motion. Mr. Squires abstained

from the vote. Water Department Operating Account: Mr. Harvey made a motion to authorize payment of Water Department Order # WD Warrant #4 dated March 2, 2018 for $247.59 to the State for the Vermont Municipal Unemployment payment for February 2018. Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to authorize payment of Water Department Warrant # WD Warrant #5 dated March 12, 2018 for the amount of $8,7780.13 Seconded by Mr. Williams. Motion carried. There will be a Water Commissioner’s meeting Monday March 19, 2018.

Old Business: Camping on the Battenkill: Mr. Harvey made a motion to authorize payment of $12,000.00 to Cutler Electric, LLC for work done at Camping on the Battenkill with payment to come from the FEMA Hazard Mitigation special account. Seconded by Ms. Browning. Motion carried.
Yellow Barn Storage: Mr. Squires reported that BCRC sells compost bins every year and would like to store these in the Yellow Barn until they are sold. The Board was in favor of this.
Trees Along Park Driveway: Mr. Squires reported that the maples along the park driveway have some dead wood that are a hazard. There was discussion on this issue. Mr. Williams made a motion to contract with Ed Pike for $1200.00 to trim the trees along the Park driveway. Seconded by Ms. Browning. Motion carried.

New Business: Liquor Licenses: Mr. Harvey made a motion to approve the renewal of a first class liquor license for Arlington’s West Mountain Inn as well as renewal of an outside consumption permit for West Mountain Inn. Seconded by Ms. Browning. Motion carried.

Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $840.00 to Keith Squires for duties as Interim Administrator for the period of February 18 through March 10, 2018 as noted on Payroll Order # 11B dated March 12, 2018. Seconded by Mr. Williams. Motion carried with Mr. Harvey, Mr. Williams, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #4 dated March 3, 2018 for the amount of $837.89 to the State for the February 2018 unemployment payment Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to authorize payment of Warrant Order # 5 dated March 13, 2018 for the amount of $45,311.61. Seconded by Ms. Browning. In discussion, Mr. Harvey noted that there are large invoices included for the second quarter insurances as well as salt and gravel. Motion carried.

All Other Business: Highway Applicants: Mr. Williams stated that the Board should move expeditiously on getting applicants in for interviews for the highway job.

Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Williams. Motion carried. The meeting was adjourned at 8:10pm.

Respectfully submitted,
Mary M. Henning, Recording Secretary
cc: files, Town Clerk

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