Selectboard Minutes 9.25.17

SEPTEMBER 25, 2017

Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Timothy Williams
Members Absent: Reggie Jennings Jr.
Also Present: Jack McDonough-GNAT-TV

The meeting was called to order at 7:02pm by Chairman Keith Squires.

Minutes Meeting of September 11, 2017: Mr. Harvey made a motion to approve the minutes of September 11, 2017 as presented. Seconded by Mr. Williams. Motion carried.

Highways: Projects-Update: Mr. Squires reported that the Berwal Road project is complete except for the placement of some large stones in the stream at each end of the new culvert. He reported that the River Road ‘driveway’ project needs more ditchwork done and there will be another culvert put in – in the area where the driveway work was done.
Winter sand: Sand will be delivered the week of October 9, 2017.
Winter Salt: Mr. Squires reported that we had a proposal from Cargill for salt at $64.48/ton. Mr. Harvey made a motion to contract with Cargill Deicing Technology for the 2017-2018 winter season salt at $69.48 per ton per their proposal dated September 8, 2017. Seconded by Ms. Browning Motion carried. Mr. Squires stated that we have another contract coming from American Rock Salt.
Mailbox Policy: Board members reviewed copies of a proposed ‘Mailbox Location Policy’ for the Highway Department. Mr. Squires noted that this would be added to our Highway Department Policy as there is no current language in our policy regarding mailbox placement. There was discussion on this issue. Mr. Squires will work on the wording on this and bring it back to the Board for final approval.

Water Department: Projects: Mr. Squires reported that Aldrich & Elliott were down to start documenting inventory, valve connections, etc.
Warrants & Orders: Bond Bank Account: Mr. Harvey made a motion to authorize payment of $255.93 from the Bond Bank Order # B-23 dated September 19, 2017 for interest on the loan. Seconded by Mr. Williams. Motion carried. Mr. Squires reported that the original contract was due to be completed on September 30, 2017 – but we are in the process of extending the deadline into next year. Operating Account: Mr. Harvey made a motion to authorize payment of $7,259.36 from the Water Department Operating Account Order # WD Warrant #19 dated September 25, 2017. Seconded by Ms. Browning. Motion carried.

Old Business: Solid Waste Alliance Revision (SWIP): Board members reviewed the Town’s solid waste plan-ordinance. Mr. Squires reported that the haulers have to register every year and there is a fee for that. This guarantees that the Town is in compliance with the State as to what we have to do. Mr. Squires noted that currently the haulers have to report quarterly on the waste for each town – this is very difficult for the haulers. There was discussion on this issue. Mr. Harvey made a motion to amend the Ordinance and strike the last sentence in Article 7 of the Ordinance – with the rest of the Ordinance remaining the same. Seconded by Ms. Browning. Motion carried. Mr. Squires noted that the Town will take this language out of the Ordinance., and the amended Ordinance will be published and posted.

Lions Pavilion: Mary reported that the majority of the school items have apparently been removed from the Lions Pavilion at the Park. The items that are not to be used were put in the yellow barn. The large mats are still in the pavilion. Ashley Hoyt informed Mary that she is going to try to see if some other school might have use for them as AMHS does not and the athletic department does not want to have to store something they will not be using.

New Business: Errors & Omissions: The Listers provided copies of some ‘Errors & Omissions’ for the Board’s review.
Dog Complaint: Mary reported that she had received a complaint from an East Arlington resident who was complaining about a barking dog on Andrews Lane. Mary stated that she had forwarded this complaint to Traci as it was at the same residence (but a different dog) – that Traci has handled in the past.

Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $840.00 to Keith Squires for duties as Interim Administrator for the period of August through September 23, 2017 as noted on Payroll Order #39B. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Williams, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #19 dated September 26, 2017 for the amount of $22,322.72. Seconded by Ms. Browning. In discussion –Mr. Harvey noted that the invoice for pavement striping was included in this warrant, as well as fourth quarter unemployment payment, diesel fuel, and fire department turnout gear. Motion carried.

All Other Business: Upcoming Events: There will be a Household Hazardous Waste Collection this Saturday September 30, 2017 from 9:00am to 1:00pm at the Dorset School. Proof of residency will be required. The annual St. James Harvest Fest will be this Saturday September 30, 2017 from 9:00am to 4:00pm in the center of Town. There will be an Arlington School district Fire Evacuation Day drill on Tuesday October 10, 2017 at approximately noon. The Selectboard has been invited to attend the official ribbon cutting ceremony to promote the new Amtrak Metro NYC to the Shires Connector Service – this will take place at the Hampton Inn in Manchester on Wednesday October 11, 2017 at 12:30pm.

Mr. Williams made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 8:05pm.

Respectfully submitted,
Mary M. Henning, Recording Secretary
meeting video taped
cc: files, Town Clerk

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